EnviroCentre Limited is committed to protecting your privacy and we treat your privacy seriously.
EnviroCentre Limited is registered with the Information Commissioners Office.
Who are we?
EnviroCentre is a solutions orientated environmental consultancy with a proven track record in providing innovative, effective and valuable advice. Please visit www.envirocentre.co.uk for more information regarding our company.
Application of this Policy
This policy applies to personal information collected by EnviroCentre Limited, it does not extend to the collection of personal information by organisations outside EnviroCentre Limited, including third parties, individuals or via other websites which could be accessed through links on our website. Where third parties collect your personal information their own privacy policies and statements will apply.
What is Personal Data?
Personal data means data (whether stored electronically or paper based) relating to a living individual who can be identified directly or indirectly from that data (or from that data and other information in our possession).
Processing is any activity that involves use of personal data. It includes obtaining, recording or holding the data, organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transferring personal data to third parties.
Sensitive personal data includes personal data about a person’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic, biometric, physical or mental health condition, sexual orientation or sexual life. It can also include data about criminal offences or convictions. When sensitive personal data is being processed, additional conditions must be met.
Data Protection Principles
Personal data must be processed in accordance with the six Data Protection Principles. It must:
Be processed fairly, lawfully and transparently;
Be collected for specified, explicit and legitimate purposes;
Be adequate, relevant and limited to what is necessary for the intended purposes;
Be accurate and where necessary, kept up to date;
Kept no longer than necessary for the intended purposes; and
Be processed securely.
We are accountable for these principles and must be able to show that we are compliant.
Why does EnviroCentre Limited Process Personal Data?
EnviroCentre Limited will store and process your personal data in accordance with our obligations under the EU’s General Data Protection Regulation (GDPR).
We collect personal data in order for us to provide you with a service, to comply with legislation, and/or to keep you informed about our services. We are committed to ensuring that the information we collect, and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
What is the Legal Basis for Using your Information?
In accordance with the data protection law we need a “legal basis” for collecting and using information about you. There are a variety of different legal basis for processing personal data which are set out in the data protection laws.
We collect information from you in various ways, such as when you pass your business card to a member of our staff or Director group, when you respond to a recruitment advert posted on our website, or if you send us an invoice for goods or services, to give some examples. When providing the following:
Name and job title
Contact information including email address
Area information such as postcode or other information relevant to client surveys
You give your consent that we collect and process the data to provide you with the services and information that you request from us. In such case, the legal basis for the processing is Article 6 (1) (a) GDPR. You have the right to withdraw this consent at any time. We may also use this data to carry out our obligations arising from any contracts entered between you and EnviroCentre Ltd. In such case the legal basis is Article 6 (1) (b) GDPR.
The lawful basis on which we rely in order to use special categories of personal data which we collect about you, will be that you have provided your explicit consent to our use of the information.
Sharing your Information
We will not share or sell your personal data with any third party for marketing purposes, but we may pass your personal data on to third-party service providers contracted to EnviroCentre Limited in the course of dealing with you.
Regulators and Other Legal Obligations
We may be required to share your information with our project stakeholders and regulators, who are permitted access to this information by law and with other organisations where we have a legal obligation to share the information with them.
How Will EnviroCentre Limited Use the Personal Data it Collects About Me?
We will process the information you provide in a manner compatible with the GDPR. We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. We will only process such personal data as is required and will not request or retain irrelevant or unnecessary data. We are required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs. The information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
Can I Find out the Personal Data EnviroCentre Limited Holds About Me?
You have a right to be informed of how we use data collected about you and this document serves to provide an overview of how we collect, use and process your data. You may request at any time to view details of the data we hold about you and request amendment or corrections to data we hold.
What if I Don’t Want EnviroCentre Limited to Hold my Personal Data?
You may make a request to erase data that we hold. Please make all requests direct to our data protection officer at Data@envirocentre.co.uk or by post to The Data Controller, EnviroCentre Limited, 8 Eagle Street, Glasgow, G4 9XA.